Land Administration Services

Areas of Focus

Lease Records Maintenance/Land System Management

• Handle basic to complex document and provision analysis and data entry
• Manage lease expirations, extensions, surrenders, and county releases
• Create standard exhibits and traditional and nontraditional reports and dashboards
• Generate monthly rental/obligation calendars
• Research rentals, miscellaneous lease payments, and shut-in royalties

Division Order Preparation and Administration

• Calculate ownership from title for division of interest
• Prepare, mail, and process returned division orders
• Provide landowner hotline and customer care
• Undertake special projects such as well setups, ownership changes, unclaimed property/escheat, and suspense research

Renewable Support

• Draft and populate renewable leases, options and other agreements, and documents
• Provide records maintenance (see Lease Records Maintenance above)
• Enter and maintain agreement data and obligations
• Process obligation and payment reports

Contract Administration

• Review and analyze joint operating agreements (JOAs), farmouts, planning and service areas (PSAs), and more
• Process participation elections
• Monitor contract compliance

Digital File Rooms

• Scan and digitize images into .pdf or requested format
• Organize land documents in digital file folder structure

Acquisition and Divestiture Due Diligence

• Prepare asset inventories
• Scrub records for title defects
• Draft defect reports

Department Support

• Special projects staffing and management
• Short and long-term staffing backfill
• Land Administration Department best-practices consulting

Additional Services

• Data onboarding, assimilation, conversion, and system cleanup
• Establish new lease and tract structures from purchase and sale exhibits
• Divestiture data room setup and management (physical or virtual)
• GIS services
• Document drafting